There are two types of events which may be available for you in DutySheet: Invitation Only and Open Events. You can RSVP to these and view more details by going to your My Events page.
📌 Note: One or both of these may not be available to you depending on your organisation's settings and your security role. Speak to your direct line supervisor for more information.
If your supervisor invited you to an event or if there's an open event you're eligible to attend, you'll see red and amber numbers next to the My Events link in the left menu.
The red number is the number of events you've been specifically invited to.
The amber number is the number of open events you're eligible to attend, if you want to.
These numbers persist until you RSVP to all new invitations, and choose to hide the open events you're not interested in.
My Events - New invitations
Use the tick and cross icons next to events to accept or reject event invitations from the My Events page.
Click My Events. You'll see a list of all the events you've been invited to.
To accept the invitation, click the tick
icon. To reject the invitation, click the cross
icon.
To add the event to your calendar, and if it's available, click the calendar icon next to any event you've accepted.
To see the details for any event, click the i
icon next to the event.
When you click into the event, you'll see the details of anyone else who has accepted it.
When you accept the event, the details automatically populate for you, including:
Start and end times.
Duty type.
Description of the event.
If you reject the event, you can change your mind as long as it's before the sign-up deadline expiry, and as long as there are still available spaces. You can also join a reserve list.
Important points to remember
Invitation-only events are ones you've been specifically invited to.
There may be a sign-up deadline.
The event might have a capacity limit. If you accept an event and it's full, you'll get a notification.
Once you accept an invitation, you can't change your mind on DutySheet. Contact the event organiser if you need to change your event response.
New open events
Depending on your location and skill sets, there might be certain events you can sign up for from the New Open Events tab.
In that tab, a list of all open events and how many sessions available to you appears.
In that list, you've got two options:
To hide the event, click the half-eye
icon, which removes it from your list of active open events.
To view event details, click the i
icon.
Open event details
An open event can be a repeating event with multiple sessions, and you might be able to sign up to certain sessions or any of them.
The open event details page displays a summary of the event and a list of all upcoming sessions.
Sessions you can't attend, due to deadline or capacity, are marked in red with a interdiction circle
icon in the Action column.
Sessions you can attend are marked with a green tick icon in the Action column.
Sessions you've already signed up for will have a green background and a cross
icon next to them. Click the X to cancel your attendance.
Unlike invitation-only events, you can cancel your attendance to an event as long as the sign-up deadline hasn't passed.
Because deadlines are usually set a day or two before the event occurs, we reccommend that you contact the event organiser personally to cancel your attendance, rather than doing it in DutySheet, as your cancellation may affect the event.
Ignored open events
The Ignored Open Events tab shows you the open events you decided to hide from the New Open Events tab. Click the eye icon to un-hide the hidden event and return it to the active New Open Events list.
Attending
The Attending tab displays a list of your upcoming event attendance, including both open and invitation-only events.
To see details or modify your attendance of an event, click the i icon next to an event.
The Type column shows you whether an event is an Open Event (OE) or an Invitation-Only (IO) event.
To add the event details to your calendar, if it's available, click the calendar icon next to any event.
On reserve
For some invitation-only events, you might be on the reserve list. The On Reserve tab shows you this list of events.
To see details or modify your attendance of an event, click the i icon next to an event.
Rejected
This tab has a list of all the invitation-only events you've rejected.
To see details or modify your attendance of an event, click the i icon next to an event.